In order to process your online application, it is necessary to collect, store and use your personal data relevant for your application. Your personal data will only be passed on to persons and departments relevant for the specific application procedure for implementation and handling purposes. Your data will not be transferred to other companies or third parties. .Information for job applicants according to Art. 13 GDPRController according to Art. 4 para. 7 EU General Data Protection Regulation (EU-GDPR) is baramundi software GmbH, Forschungsallee 3, 86159 Augsburg, Telefon: +49 821 567 08 - 19, E-Mail-Adresse: info(at)baramundi.com. You can contact our data protection officer at privacy(at)baramundi.com or by sending a letter to our postal address for the attention of the “Data Protection Officer”.Purpose of data processing, categories of personal data and legal basis: We store the personal data provided by you within the application procedure. This applies for applications regarding specific vacancies as well as for unsolicited applications. These might be contact data, all data connected to your application (e.g. curriculum vitae, testimonies, qualifications, answers to questions etc.) as well as – where applicable - data regarding your bank connection (to reimburse travel expenses). Legal bases for data processing are Art. 6 para 1 lit f GDPR and § 26 para 1 BDSG.If you have given your consent to store your personal data for a set period exceeding the application procedure or to use your personal data within our group of companies for similar recruitment procedures the legal basis is Art. 6 para 1 lit. a GDPR.Data transfers, data transmissions to third countries:Within the data controlling party only the departments responsible for the preparation and implementation of the application procedure will receive your personal data. These are the staff of the Human Resources Department and specialist departments in which a vacancy shall be filled as well as executives and potential superiors. Where required, works council will receive the application. Your data can also be processed for said purposes by our service providers on our behalf (so called processors, see Art. 28 GDPR). Your data is not transmitted to third countries.Storage of your data: If we do not employ you, we will store your personal data for a period of 6 months after the application procedure is completed, to be able to defend ourselves in case of legal disputes regarding the German Anti-Discrimination Act (Allgemeines Gleichstellungsgesetz AGG). Upon expiry of this period we anonymize your data. They are only available to us as data without personal reference for statistical evaluations (e.g. number of applications per period etc.).In particular cases single data can be stored for a longer period (e.g. travel expense accounting) In these cases the storage period conforms to the legal retention period for example as per German Tax Code (6 years) or German Commercial Code (10 years).If you have given your consent to store your personal data for a set period exceeding the application procedure this retention period applies.Your rights:You have the following rights vis-à-vis ourselves in respect of the personal data about you:right to information,right to rectification or erasure,right to restriction of processing,right to object to processing,right to data portability. You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.You have the right to revoke a data protection declaration of consent at any time. Please send your revocation to privacy@baramundi.com. Processing conducted with consent prior to revocation of consent remains valid and unaffected by revocation.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.